This agreement (“Agreement”) is entered into between Embodied Experiences, LLC hereinafter referred to as the “Host,” and the undersigned participant, hereinafter referred to as the “Client.”
The Host and Client agree as follows:
1. TERMS
A. This Agreement outlines the details of the Embodied Experiences Retreat taking place at Conundrum Farms at 5544 Rocky Creek Park Rd, Crowley, TX 76036 on May 4th, 2026.
B. The retreat includes:
One full day of programming (9:00 AM – 5:00 PM) designed for working individuals in high-stress professions.
All meals, snacks, coffee, tea, and water.
In-person activities such as movement, yoga, meditation, creative expression, and other workshops (all materials included).
All additional expenses not listed above—including lodging, transportation, local transfers, and personal items—are the sole responsibility of the Client.
2. DISCLAIMERS
The Host and guest facilitators are not acting as licensed medical providers, therapists, lawyers, or financial advisors. The services offered are not a substitute for professional care.
The retreat environment is designed to be safe and respectful. Confidentiality is expected of all participants. Clients agree not to share any personal or identifying information discussed during the retreat with individuals outside of the retreat participants.
While the Host may suggest resources or third-party services, such suggestions are not endorsements, and the Host is not liable for any outcomes resulting from their use.
Testimonials and examples shared are illustrative only. The Host makes no guarantees regarding outcomes.
3. CLIENT RESPONSIBILITY; NO GUARANTEES
The Client acknowledges that results are not guaranteed. The Client is solely responsible for their own experience, participation, and outcomes. The Host makes no warranties or guarantees regarding specific results.
4. INTELLECTUAL PROPERTY
All materials provided during the retreat remain the intellectual property of the Host. No part of these materials may be copied, reproduced, or distributed without written permission.
5. MEDIA RELEASE
The Host may take photos, videos, or audio recordings during the retreat. By participating, the Client consents to the use of their image, voice, or written contributions for promotional or other lawful purposes, in perpetuity. Participants may opt out of media use by notifying the Host in writing prior to the retreat.
The Client may not record any part of the retreat without the explicit consent of the Host and participants.
6. NON-DISPARAGEMENT
Both parties agree to refrain from making any negative, disparaging, or defamatory statements—public or private—about the other party, including staff, affiliates, or the retreat program.
7. LIABILITY WAIVER
The Client agrees to participate at their own risk and hereby releases the Host and its affiliates from liability for injury, illness, loss, or damage incurred during or as a result of the retreat, whether caused by negligence or otherwise.
The Client agrees to:
Be financially responsible for any medical care required during or after the retreat.
Indemnify and hold harmless the Host and third parties from any injury or damage caused by their own actions, intentional or accidental.
The Client consents to emergency medical treatment if needed and understands the Host is not obligated to provide medical care or act on disclosed health conditions.
Mandatory Reporting Notice: If a participant poses a danger to themselves or others, or discloses abuse (child, elder, or dependent adult), the Host may be required to report this to appropriate authorities.
8. MEDICAL CONDITIONS & ALLERGIES
The Client must disclose any pre-existing medical conditions, allergies, or medications at the time of registration. The Host will not be held liable for health complications arising from undisclosed conditions.
9. DISPUTE RESOLUTION
Disputes not resolved through good-faith negotiation shall be submitted to binding arbitration via the American Arbitration Association, to occur within 90 days of the initial demand. Arbitration will take place via telephone unless otherwise agreed. Decisions are final and enforceable in a court of law.
10. COMMUNICATION & MAILING LIST
By completing and signing this Agreement, the Client agrees to be added to the Host’s mailing list to receive updates, newsletters, and promotional content related to future events and services. The Client may unsubscribe at any time using the link provided in the emails or by contacting the Host directly.
11. ENTIRE AGREEMENT
This Agreement constitutes the full understanding between the parties. It supersedes all prior agreements, written or oral. Modifications must be in writing and signed by both the Client and the Host.
This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, and any disputes shall be resolved in the courts located in Dallas County, unless resolved through arbitration as outlined above. If any provision of this Agreement is found to be unenforceable, the remaining provisions shall remain in full force and effect.
By signing below, the Client acknowledges they have read, understood, and agree to the terms outlined above.